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If the HIRER is in any doubt as to the meaning of the following, the Booking Officer (Mrs Clair Wright, 01584 811017) should be consulted immediately.
For the purposes of these conditions, the term ‘HIRER’ shall mean an individual HIRER or, where the HIRER is an organisation, the authorised representative. The ‘COMMITTEE’ shall mean the St Michaels Village Hall Management COMMITTEE.
HIRE PERIOD
The booking hire period must be strictly adhered to. Extra time will be charged pro rata.
The Hall will be cleared by the end of the hire period stated. Evening sessions must be concluded by midnight and the hall vacated by 12.30am.
HIRE CHARGE
The hire charge must be paid in full by the date shown on the booking acknowledgement. Included in the charge is the use of the hall and kitchen, tables, chairs, electricity for lighting and a small amount of crockery and cutlery. Additional cutlery and crockery are available by prior arrangement and separate charge. Not included is the cost of electricity for heating, hot water and cooking. Electricity meters are situated in the kitchen and operated by £1 coins.
HEALTH & SAFETY
The maximum number of persons allowed on the premises is 180. Smoking is strictly forbidden anywhere on the premises. In compliance with fire regulations all EXIT AREAS must be kept clear at all times. FIRE DOORS are not to be used as everyday access or egress. The emergency lighting must be kept on at all times. There must be at least 3 stewards or attendants who should be instructed to act in the event of an emergency. It is the responsibility of the HIRER to make themselves familiar with the emergency exits, fire alarms and other emergency procedures. No smoke producing agent or pyrotechnic device may be used without the prior approval of the COMMITTEE. No flammable material shall be used or stored on the premises. The HIRER shall ensure that any electrical appliances brought to the premises and used there shall be safe and in good working order and used in a safe manner. The HIRER shall be responsible for the erection and dismantling of any equipment peculiar to their needs. Chairs may be stacked around the edge of the hall no more than 3 high. Tables should be returned to the storeroom. DO NOT DRAG TABLES OR CHAIRS ACROSS THE FLOOR.
LOCAL AUTHORITY REGULATIONS
The HIRER shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, the Local Magistrates Court or the Police Authority or otherwise, particularly in the connection with any event which includes public dancing or music or other similar public entertainment or stage plays. A copy of the Public Entertainments Licence is displayed in the Hall.
SUPERVISION
The HIRER is, during the period of hire, responsible for supervision of the premises and grounds and the fabric and contents of the building from damage and loss, however slight. The HIRER is responsible for the behaviour of all persons in whatever capacity using the premises and for maintaining good order during the hire period and ensuring that the level of noise does not cause a nuisance to neighbouring residents. Responsibility extends to the proper supervision of car parking, avoiding obstruction of the public highway and of all the Hall exits.
LICENCES
The HIRER is responsible for obtaining such licences as may be required for the consumption of alcohol and any other licence which may be required to cover an event. All such licences should be shown to a member of the Hall COMMITTEE before the hiring commences as proof of existence.
CONTRAVENTION
The HIRER must ensure that nothing is done within the boundaries of the Hall in contravention of the law relating to gaming, betting and lotteries. This includes the use of illegal substances.
HEALTH & HYGIENE
The HIRER shall, if preparing, serving, or selling food, observe all relevant food, health and hygiene legislation and regulations.
HOUSEKEEPING
The HIRER is responsible for leaving the hall in a clean and tidy condition. Please ensure that:
- All rubbish is removed from the hall immediately after the event.
- Kitchen surfaces are left clean and tidy.
- Crockery and cutlery used is washed and put away.
- All floors are swept.
- Toilets are left clean and tidy.
Breakages and damages must be reported and shall be chargeable to the HIRER.
It is respectfully pointed out that the Hall is provided for the use and enjoyment of all; please observe the above conditions for the benefit of the whole community.
By signing the booking acknowledgement and paying the hiring charge, the HIRER accepts full responsibility for compliance and agrees to indemnify the COMMITTEE against all loss and damage caused by the neglect of the HIRER. All articles left on the premises are at the HIRER’S own risk. The COMMITTEE bears no responsibility for the loss or damage of said articles. Should the booking, due to unforeseen circumstances be cancelled the COMMITTEE will not be liable for claims of compensation. No equipment should be removed from the premises.
HIRER’S RIGHT TO CANCEL
If The HIRER wishes to cancel a booking before the date of the event and the COMMITTEE is unable to conclude a replacement booking, the question of payment or the repayment of the fee shall be at the discretion of the COMMITTEE.
COMMITTEE’S RIGHT TO CANCEL
The COMMITTEE reserves the right to cancel a hiring in the event of the hall being required for use as a Polling Station, for Parliamentary or Local Government Elections or any other reason which might arise, in which case the HIRER shall be entitled to a refund of any deposit already paid.
LIMITED LIABILITY
In the event of the COMMITTEE cancelling an event, the liability to the HIRER is limited to the total hire charge or deposit paid.
UNFIT FOR HIRE
In the event of the hall or any part thereof being rendered unfit for the use for which it has been hired, the COMMITTEE shall not be liable to the HIRER for any resulting loss or damage whatsoever.
MISREPRESENTATION
In the event that it transpires that the HIRER has misrepresented the use to which he intends to use the Hall, the COMMITTEE reserves the right to cancel the booking without liability.
ALTERATIONS AND AMENDMENTS
The COMMITTEE reserves the right to alter or amend any of the above conditions as circumstances require.
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